Print Posted By TopCaterers.com on 05/06/2017

Best Wedding Catering Services & How To Find It.

Best Wedding Catering Services & How To Find It.

The Best Wedding Catering Services & How To Find It.

You’re planning your day. THE day. The most important day of your life. The dress? Check. The venue? Finally. The guest list? …Somehow.

But… just how do you figure out feeding everyone? You need to get catering on your radar. How do you pinpoint the best wedding catering services? How do you narrow down a list of top wedding catering services? There’s an overwhelming number of choices out there. But don’t worry—we can help you decide!

FIRST AND FOREMOST: Your Budget. 

This is all about finding a wedding caterer for you, but we’d be doing you a disservice if we didn’t underline one of the most important aspects of this process. You need to know what numbers you’re bringing to the table when you consider caterers to hire. Not only does it set your bottom line, but it helps caterers tailor a plan. Seated? Family style? Buffet? A caterer should know what options can be brought to the table and which ones are out of your price range.

REMEMBER: dietary restrictions are also something to consider before you go on your trek for a caterer.


Ask your friends.

It may seem obvious, but some people do try to decide all on their own. And you don’t have to! It’s likely that you’ve had a bunch of friends and acquaintances who have already gone through this that are more than happy to help share their war stories with you. Get an idea of what they worked with and what ended up working in the end. You may even get a starter pack of potential caterers to work through. 

Ask your favorite restaurant. 

It won’t always come to fruition, but it doesn’t hurt to ask. Wouldn’t it be great to have your favorite restaurant at your wedding? It makes choosing the food you want a breeze. If they don’t cater, they may know of businesses that do, and they can give you some recommendations that fall in line with your interests and tastes.

Once you’ve started assembling a list, keep it to five or six caterers. 

This is a good number to shoot for. Anything more and you’ll be overwhelmed with choices. Remember: having a lot of choices isn’t always a good thing! And with anything less, you won’t have enough choice to be able to make fair comparisons and make an informed decision. Five or six caterers should be the sweet spot.

Get to know the caterer.

How many weddings have they done? What venues have they worked at? It might be telling to know if they’re used to doing a wedding of your size (whether it’s big or small). Try to accumulate a bit of history on each of your choices that you can refer to when the time comes. Little details like that can help you drop the gavel when you’re faced with the need for a possible tiebreaker.

Make appointments with your potentials.

Deep dive into costs and scenarios. Costs should be easy to dissect if you’re honest with your caterer about your needs and expectations (and did a good job with your budget!) Scenarios of potential time flubs or food allergies is a good way to test a caterer’s level of experience. Do they keep their cool? Can they give you a solid answer for everything?

Be open to caterers’ suggestions! 

But don't forget—ultimately, you’re in full control. These people are pros. This is what they do for a living! So it stands to reason that letting them guide you a bit is a good idea. But it’s important to remember that you’re the judge, jury, and executioner. If something doesn’t sound right, tell them that. Alternately, if something works, let them know. It’s important to be open and honest when it comes to getting more information out of the business in order to decide if they’re the right fit for you.


The food is important! 

Obviously. You’re looking for a caterer to feed your party, so you need to like the food. However, be wary of their interactions with you. Customer service is always essential, no matter what the service is. Client communication is so important when choosing a caterer. Are they not getting back to you in a timely fashion? Are they lax on getting the details right — name, venue, the wedding date? If so, you should probably give them a good old fashioned “thanks, but no thanks.”


Ask for a private tasting. 

There are other ways to sample a caterer’s food, but this is the best way, in our opinion. It gives you a chance to get to know their grip on flavor and technique, and really gives them a chance to shine. With your budget in mind, ask for an array of different options so that your guests have a variation to choose from.


Before you make a decision, make sure your potential list of caterers are available on your wedding day. You don’t want to invest the time and energy in considering a caterer, only to find out that they’re already booked on your big day. You also want to wrap your head around what their payment requirements are — how a final booking comes into play and how much time you have to get that settled.

Just remember — your venue (depending on where your wedding is) may have in-house caterers, or even a list of preferred caterers. Don’t forget to contact them to get the full scoop.


Keywords: best wedding catering services, top wedding catering companies

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